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Aviation Safety Solutions, LLC, led by CEO Amanda Ferraro, is a trusted leader in aviation Safety Management Systems (SMS). Serving airlines, charter operators, airports, flight schools, repair stations, and Part 91 operators, the company provides SMS consulting, safety audits, training, and the FAA SMS Workshop. Aviation Safety Solutions also applies aviation-grade safety principles to support the safe integration of emerging AI technologies within public transportation and advanced mobility environments, partnering with industry professionals to elevate safety standards across evolving transportation systems.

All inquiries should be sent to careers@avsafetysolutions.com and be accompanied by your current resume

OPEN POSITIONS:

Senior Safety Systems & Operations Lead

Salary Range: MIN: $125,000 MAX: $175,000

Job Summary:

The Senior Safety Systems & Operations Lead serves as a critical right-hand partner to the Head of Operations Safety & Readiness, providing high-trust administrative, technical, and programmatic support across the safety organization. This role blends strong safety management system (SMS) knowledge, technical documentation expertise, and operational judgment to support day-to-day safety program execution.

The position plays an active role in safety documentation management, safety report intake and triage, escalated event coordination, and support of investigations and ad hoc safety initiatives. As a flexible program resource, this role adapts quickly to emerging priorities and supports cross-functional communication to ensure safety programs remain effective.

The role follows full time employment, with 20 hours worked in the office and 20 hours flex to adhere to a 40-hour work week.

Core Responsibilities:

Safety Program & Administrative Support

Act as the primary administrative and operational support partner to the Head of Ops Safety & Readiness, anticipating needs and ensuring smooth execution of program priorities
Coordinate schedules, deliverables, documentation, and follow-up actions across the Ops Safety & Readiness team
Support planning, tracking, and execution of safety initiatives, reviews, and leadership requests

Safety Documentation & Manual Management

Lead updates, edits, version control, and formatting of safety manuals, procedures, and supporting documentation
Ensure manuals and safety documentation remain current, accurate, and aligned with evolving operational and regulatory expectations
Track document approvals, revisions, and distribution to ensure controlled use across the organization
Maintenance of all General Operations Manuals

Safety Reporting & Escalated Event Support

Assist with intake, organization, and initial review of safety reports submitted through internal reporting channels
Support triage and escalation of safety events in coordination with the Head of Ops Safety & Readiness
Maintain documentation and tracking of reported issues, actions, and outcomes

Incident & Investigation Support

Support potential incident investigations, including documentation review, evidence organization, timeline development, and coordination of follow-up actions
Assist in preparing investigation summaries, findings, and corrective action documentation as directed
Ensure investigation materials are organized, traceable, and audit-ready

Ad Hoc & Emerging Safety Initiatives

Serve as a flexible program resource to support emerging priorities, short-notice initiatives, and special projects within Ops Safety & Readiness
Assist with cross-functional coordination related to safety reviews, operational readiness efforts, and program improvements
Provide surge support during high-tempo operational or safety periods

Operational Readiness & Continuous Improvement

Support tracking of safety actions, follow-ups, and readiness tasks to ensure closure and accountability.
Assist with preparation of internal briefings, summaries, and leadership-level safety materials
Identify opportunities to improve organization, efficiency, and clarity within safety processes and documentation

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PRO-TIPS

Pro Tip 1 Implementing A Safety Management System (SMS)

Pro Tip 2 Developing a First Class Safety Policy

Pro Tip 3 Navigating the Timeline

Pro Tip 4 Navigating the New FAA Part 5 Rule: Choosing the Right SMS Consultant

Pro Tip 5 Already ICAO Compliant? Here's how to tackle FAA Part 5

Pro Tip 6 Executive Leadership & SMS

PODCASTS

NBAA - Podcast: Data Points to Increasing SMS Interest

L/D Aviation Services - Episode 41 Part 1 - Amanda Ferraro | What drives your safety lens?

L/D Aviation Services - Episode 41 Part 2 - Amanda Ferraro | Be an Advocate of Safety

The Safety Wire Podcast - Episode 11 - SMS Myths and Misconceptions with Amanda Ferraro

NBAA - Podcast: A Full-Circle Approach to Mitigating Loss of Control in Flight

2025 Calendar

February 19 - NATA 135 SMS Roundup

February 27th-28th - PBExpo - Visit us at Booth #814

April 7th - 9th - Air Charter Safety Foundation Safety Symposium

October 14th - 16th - NBAA BACE National Safety Forum

October 14th - 16th - NBAA BACE Visit Us at Booth #1873

November 11th - 13th - Bombardier Safety Standdown

PRESS RELEASES

Aviation Safety Solutions Announces Comprehensive FAA Part 5 SMS Audit with Certificate of Conformance

Aviation Safety Solutions Releases Free FAA Part 5 SMS Gap Checklist for Operators

Aviation Safety Solutions Launches Updated IS-BAO Protocol Standardization Course Alongside Release of IS-BAO 21st Edition

Polaris Aviation Solutions Achieves FAA Part 5 SMS Compliance with Aviation Safety Solutions' Expertise

Aviation Safety Solutions and Corporate Aviation Security International Join Forces to Fill Needed Gap in Aviation Safety and Security

Spring City Aviation Achieves FAA SMS Part 5 Acceptance through Declaration of Compliance Statement

Altius Aviation Successfully Achieves FAA SMS Part 5 Acceptance with Expert Guidance from Aviation Safety Solutions

Aviation Safety Solutions Helps Aircraft Transport Service Gain FAA Part 5 SMS Approval

Aviation Safety Solutions Introduces Custom SMS Manual for Enhanced Safety Management

Aviation Safety Solutions Announces FAA SMS Workshops in Preparation for Regulatory Compliance

Aviation Safety Solutions Press Release SMS Experts Guide Operators thru FAA Part 5 SMS Compliance

Bombardier Safety Standdown: Into the Danger Zone Main Stage Presentation

Bombardier Safety Standdown: In the Danger Zone Main Stage Presentation

Click this link to register for NBAA News Hour!

This week, the FAA issued its much-anticipated rule for Safety Management Systems (SMS) for some types of business aviation operations, including Part 135 on-demand and 91.147 air tour operations. Publication of the rule marks the latest development in NBAA's long-running involvement with the FAA and its planned SMS.